Freedom of Information & Privacy Administrative Assistant - LCBO - Toronto, ON

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Freedom of Information & Privacy Administrative Assisstant

An excellent career opportunity is available for an individual with knowledge and experience of FIPPA legislation and office administrative practices and procedures.

This position assists the Manager and staff in the Freedom of Information & Privacy (FOIP) Office with day-to-day unit operations in a fast-paced, highly confidential, policy-oriented office environment, and supports the LCBO in meeting its legislative obligations under the Freedom of Information and Protection of Privacy Act (“FIPPA”) by:

• Providing dependable and effective day-to-day administrative and operational support to the Manager and unit staff;

• Reliably and accurately coordinating, documenting and responding to time-sensitive public enquiries for access to information, in accordance with legislative and operational requirements;

• Maintaining the accuracy and currency of the Office’s administrative procedures, recordkeeping systems and information products;

• Appropriately safeguarding confidential and private LCBO information handled by the FOIP office.

Qualifications:
• General knowledge of the principles, procedures and requirements of FIPPA to effectively process routine Freedom of Information requests from beginning to end

• Excellent knowledge of administrative office procedures/processes

• A sound understanding of the LCBO’s structure and programs

• Good knowledge of recordkeeping techniques

• Well-developed analytical and problem-solving skills

• Excellent oral and written communication skills

• Well-developed sense of tact, discretion and good judgment with experience handling sensitive and confidential information

• Thorough knowledge of, and applied skills in, Microsoft Office (Word, Excel, PowerPoint, Outlook), as well as skills in, or the ability to quickly and thoroughly acquire skills in, other commercial software packages such as SharePoint, Adobe Acrobat Pro, and Nordat.

To explore this challenging opportunity, please apply on-line, at www.lcbo.com/careers, to Human Resource Services, LCBO, quoting File #LCB-094/2016, by June 14, 2016. We appreciate your interest, and advise that only those selected for an interview will be contacted. The LCBO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an interview or testing, please advise Human Resources if you require accommodation.

Skills

Administration

Communication Protocols

Microsoft Office