Administrative Assistant - SickKids - Toronto, ON

Here’s What You’ll Get To Do

• Calendar management and general support for the Directors
  


• Support for key organizational processes/functions – .e.g.: Policy and Procedure database, Risk Assessment Checklist, Emergency Preparedness Command Centre Scribe, Privacy and Freedom of Information requests, Educational program coordination, etc.
  


• Providing committee and meeting support including scheduling, minutes, agendas, packages, coordinating presentations and audio visual, follow-up and/or implementation of items resulting from the minutes, etc.
  


• Maintaining and supporting office requirements (supplies, equipment, IT systems, etc.)
  


• Data management – surveys, data entry and running standard reports
  


• Scheduling/supporting large meetings
  


• Establishing and maintaining a process for obtaining and tracking insurance certificates
  


• Monitor Privacy Office mailbox/voicemail (back-up)
  


• Maintaining and communicating departmental policies and procedures to ensure compliance
  


• Developing, coordinating and maintaining filing systems
  


• Processing expense reimbursements, liaising with appropriate personnel to follow-up on financial matters
  


• Handling incoming inquiries, preparing reports and presentation material including slides, word processing and spreadsheets
  


• Word processing including transcribing from handwritten material and proofreading documents

Here’s What You’ll Need

• Minimum of 5 years administrative/secretarial experience
  


• Completion of a post-secondary program in a related field
  


• Expert knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Visio)
  


• Superior business writing and editing skills
  


• Experience in coordinating minor corporate events and training seminars
  


• Experience with matrix reporting (i.e. multiple managers/superiors)
  


• Experience using Adobe Professional
  


• Experience with updating websites and database development
  


• Exceptional interpersonal, oral and written communication skills
  


• Proven ability to prioritize work in an efficient and organized manner is essential
  


• Flexibility and a willingness to take on new tasks
  


• Highly developed analytical, evaluative and problem solving skills
  


• Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders
  


• Ability to work well independently as well as in a team environment
  


• Ability to work in a fast paced, work environment with many interruptions and multiple priorities

Employment Type: 1 year CONTRACT

Our Commitment to Diversity

SickKids is strongly committed to diversity within its community and welcomes applications from visible minority group members, women, Aboriginal persons, persons with disabilities, members of sexual minority groups and others who may contribute to diversity within our organization.

SickKids is also committed to providing services in both official languages and our preference is to hire employees who are fluent in both English and French whenever possible.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

How to Apply

Tip: Combine your cover letter and resume into ONE document as youcannot upload multiple documents as part of your application.

Tip: Ensure that the name of the document containing your covering letter & resume does not contain special characters, symbols or accent symbols (é, : / ? * [ ]) as this will prevent you from being able to successfully upload your document.

Tip: When uploading you resume avoid using the Cut/Paste Cover Letter/Resume option as resumes are not formatted and difficult to read.

Tip: After uploading your resume look for any items that indicate ‘Please update’ or are blank in the Work Experience or Degree section. If you notice any blank sections select the link and either update the information or use the garbage icon to remove this item from your application. You will not be able to submit your application until all missing items have been either updated or deleted.

Technical Assistance

Tip: If pages are not opening or you are experiencing long wait times, try using a different browser. Recommended browsers are: Internet Explorer versions 7, 8, 9 or Safari version 3, 4, 5.

Tip: Ignore questionnaires that may be sent to you via email.

If you are still experiencing technical difficulties please email ask.hr@sickkids.ca to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.