Administrative Assistant - Canadian Blood Services - Toronto, ON

Reporting to the Supervisor Resources, Supply Chain, the Administrative Assistant provides confidential secretarial and administrative support to multiple managers/supervisors and/or departments in accordance with all regulatory requirements and Canadian Blood Services policies, procedures and practices.

Prepares a variety of correspondence and documents including timesheets

Monitors incoming and outgoing communications

Makes arrangements for meetings and travel

Prepares a varity of reports for the Managers

Records and produces and follows up on meeting minutes and agendas

Establishes and maintains filing systems

Completes expense reports for managers

Performs other administrative duties as required

Required Skills

Completion of a post secondary school program, in a relevant discipline from a recognized academic institution, preferably one year in Office Administration

Minimum two years administrative assistant experience

Excellent communication skills including legible handwriting required

Superior multi-tasking skills required

Excellent administrative skills including typing, filing, and recording skills essential

Ability to work as a team and independently

Detail-oriented and capable of working in a highly regulated environment

E xcellent computer skills including Word, Excel, Powerpoint, e-mail, and scanning skills required

Physical ability to perform the duties of the job required

Ability to maintain confidentiality at all times

Experience with SAP an asset

Required Experience